Welcome to the Arizona Archaeological Council Website

President-Elect

• The President-Elect serves as a member of the Board and has the same duties and responsibilities of the other members.
• Understand the AAC by-laws.
• Follow Robert Rules of Order during each meeting.
• Vote on resolutions of the AAC.
• Introduce or second motions of the board.
• Responsible (with other Board members) for approving all expenditures of the AAC. The President can authorize expenditures of up to $1,000 per year without Board approval if the expenditures are consistent with the mission and Bylaws of the AAC.
• Can be asked to assist other board members on specific tasks or to serve on committees, as needed.
• Attend and support AAC annual conference.
• Attend and support AZSITE Board meetings, if available.

Information Officer

• Understand the AAC by-laws.
• Follow Robert Rules of Order during each meeting.
• Maintain AAC website with current news items, job postings, membership documents and information, and Journal of AZ Archaeology volumes. 
• Remove old information and update officers and other aspects of the website as needed. 
• Curate and maintain documents from the website as needed. Upload any created files desired for future AAC members to the Dropbox Legacy files. 
• Create election polls. 
• Monitor Facebook and Linked-In accounts (shared with Secretary). Add members and news items as needed/discussed. Assist Secretary with email account management if necessary. 
• Resolve membership-related issues as it pertains to the website (e.g. update the website with new membership information for new members/current members). Coordinate with Treasurer to solve renewal issues as needed. 
• Send out email blasts as required by the Board. 
• Design and populate AAC Newsletter 2 times per year.  A newsletter must be distributed before the Conference. 
• Attend AAC board meetings, follow-up with Secretary for notes and missing portions. 
• Submit update on any website issues as needed at each meeting. 
• Attend and support AAC annual conference.

Secretary

• Understand the AAC by-laws.
• Follow Robert Rules of Order during each meeting.
• Attend all AAC board meetings. If unable to attend then delegate Secretary duties to a substitute. 
• Prepare and maintain minutes of all meetings. 
• Within two weeks after a meeting submit the meeting minutes for approval to the Board. 
• Provide the Information Officer with the approved minutes for the Newsletter.
• Maintain list of all motions made and voted on, and store Board decisions in the AAC Dropbox account.  
• Manage the AAC Gmail account, including answering or forwarding emails to the President for response, and categorizing correspondences for filing. 
• Maintain and update the Board contact list and Calendar. 
• Maintain and update the AAC calendar of events and deadlines.
• Maintain master list of AAC membership.
  
• Support Information Officer with publishing applicable information on the AAC Facebook account and on the LinkedIn account.
• Visit Post Office to obtain key, and check the AAC’s P.O. Box at least once a month, in coordination with the Board Treasurer, for receipt of relevant mail and membership checks. 
• Management of membership profiles, in  coordination with the Board Treasurer, through the AAC’s website account, upon receipt of membership payment via check. 
• Organize and maintain the AAC library of documents and administrative files.
• Attend and support AAC annual conference.

At-Large Board Member (2 positions)

• Understand the AAC by-laws
• Follow Robert Rules of Order during each meeting.
• The primary responsibility is voting on resolutions of the AAC.
• Introduce or second motions of the Board. 
• Responsible for approving expenditures of the AAC.
• The Member-at-Large shall hold office for two years, maintain good standing and must attend AAC meetings to ensure a quorum. 
• Can be asked to assist other board members on specific tasks or to serve on committees, as needed. 
• Attend and support AAC annual conference.